Given the new modalities of remote work or home office, it is essential that you take advantage of the benefits offered by online task and project management tools to keep the operations and activities of your company or organization active
Therefore, below we will show you a list of the most used software today to manage and strengthen remote teamwork, but not before reviewing some key elements…
What is project management?
Before knowing which project management tools can be very useful to you, let’s make the concept of project management clear, This way you have no doubts and begin to implement the one that best suits your needs.
project management can be understood as a set of methodologies that are focused on the direction and strategic planning of a project.
But what is a project? Well, simple! It is nothing more than the set of activities that are carried out to obtain a final product, a service or a benefit in the future at a certain time.
If you are taking your first steps in project management, you must keep in mind that projects require formulation of questions that will set the objectives. Also, they need planning and methodology in accordance with the interests of the project itself.
Benefits of using tools to manage projects
- Collaboration and teamwork.
- Constant communication between the leader and the work team.
- Greater control and monitoring of ongoing activities.
- Higher productivity.
- Real-time file sharing
- Cost and budget management.
- Realistic planning.
6 tools to manage tasks and projects online
We already know what project management is for and what its benefits are, now it’s time for you to know 6 < a i=3>tools to manage tasks and projects online really effective for working remotely with your work team in these times of pandemic:
1. Trello
Trello is a very dynamic and useful tool for project management, whether individual or as a team.
It is quite complete and can be used for all types of projects. With it you can manage tasks by person and by group, and assign activities through dynamic task boards (with drag and drop functions) in which you can modify and schedule delivery dates and times.
It basically has three default columns: “To be done” “In process” “Done”. However, the column names can be customized. In our inbound marketing agency, we use Trello as the main online tool to manage our projects.
Its benefits are:
- It is a very intuitive platform.
- It has keyboard shortcuts to speed up commands and actions.
- It constantly gives you updates.
- It integrates with a large number of softwares.
- A task can be assigned to more than one person.
2. Asana
No, we are not talking about a yoga position. Asana is a web and mobile application that was created to improve team communication and collaboration and enhance the productivity of Facebook workers.
In fact, it was designed by the co-creator of Facebook, Dustin Moskovitz and the Tech Lead at Facebook and Product Manager at Google, Justin Rosenstein.
Within this platform, you can:
- Organize: meetings, tasks, appointments and programs.
- Define tasks for you and your team.
- Create custom fields, where task information is captured with drop-down menus, numbers, and text, making it easier to track activities.
- Establish delivery schedules, where you can define by time, start and end date, and who is responsible for delivering each task or final product.
- Archive documents in multiple formats.
- Write notes, comments, even offer approval for a team achievement.
Asana is used by hundreds of teams, belonging to companies such as Twitter, TikTok Studio, Foursquare, LinkedIn, Disqus, Airbnb, Rdio, AdParlor, Flapps and Entelo.
3. Monday
Monday.com is a project management tool founded by Eran Zinman, Roy Man in Tel Aviv- Israel, which you probably know thanks to his ads on YouTube.
It is a really useful platform, as it not only allows collaboration and teamwork but the assigned tasks can be designed, developed and executed in the same app.
It uses really easy language and there is no single way to take advantage of its potential. It adapts to any need present both in academic subjects and in the management of multidisciplinary work teams.
Some of its functions are:
- Store documents.
- Collaborative workspace.
- Push notifications.
- Monitoring and control of activities.
- Open chat.
4. Basecamp
Basecamp is a tool in the form of a dashboard, which simplifies project management. It consists of an easy-to-use application that offers the possibility of managing different projects in development, in addition to having the advantage of collaboration between different team members.
It is a great tool that has a lot to offer, since with it you can:
- Store documents.
- Manage reports.
- Notify updates and corrections. Divide teams by organizational hierarchy.
- Establish collaborative work.
- Plan calendars.
- Share attached documents with team members.
5. Toodledo
Toodledo is an application that is used to plan tasks and activities without anything missing. Not only does it have a clever name, but its functions are of great help when executing tasks and meeting project objectives.
The application allows you to prioritize some tasks over others, in addition to adding the delivery time and how long it will last. It is great for any type of project that seeks to maintain productivity in the team.
6. WorkflowMax
This can be one of the most useful tools for managing production costs in the project, while also monitoring sales and the productivity of the project or campaign.
WorkflowMax is an allied application for your team, as it gives you greater control over your investment. Its main functions are:
- Report management.
- Project cost management.
- Collaboration on the budget.
We hope that this post has been very useful to you. Which of these tools for managing online tasks and projects do you know and use in your company? We read you in the comments.
