A Corporate Intranet for Your Team is a useful software tool for both companies and employees. Many people are not aware of the benefits of an intranet, but it offers numerous advantages for both the employer and the employee.
Let’s look at the benefits of an intranet and why it’s important for employees and businesses.
What is an intranet?
An intranet is a platform that companies use as an internal network. You can think of it as a private version of the internet that contains information, applications, and tools that employees need to send and receive information, collaborate with their teams, and generally get their daily work done.
Intranets support the creation, storage, and sharing of documents. They also provide a hub where employees can access the productivity tools they need to do their jobs.
They can also host multiple company websites and content management systems or function as an internal social network where people can stay connected with company activities and other topics of interest.
Modern intranets are cloud-based, allowing employees to log into their workspace from wherever they are. Considering the current strong focus on remote work, intranets attempt to break down information silos and connect teams.
Why do companies use intranets?
Intranets enable remote work, allowing businesses to connect employees with the people and resources they need to stay connected and productive.
When teams log on to a corporate intranet, they can collaborate on projects in real time, creating a sense of community while ensuring work is completed on time.
Without an intranet, employees may struggle to find the information or answers they need to move forward. Intranets eliminate these challenges, speeding up timelines and making work more efficient for everyone involved.
Sharing and storing information is one of the biggest advantages of an intranet, as it ensures that the most recent versions of documents are available for access. Document management on the intranet simplifies workflows, as information can be searched by keywords, and there are no paper files to be lost or misplaced. When documents are out of date or no longer needed, they can be archived.
Benefits of Using an Intranet for Your Team
Increased Employee Productivity
By connecting through a centralized digital workspace, employees have access to a full suite of tools and utilities. LumApps’ intranet allows employees to easily use the software with a single login. It also works with popular enterprise software like Slack, Teams, Box, Jira, and Zendesk. No need to log in and launch ten different apps to find answers.
Information on Employee Satisfaction
Intranets often include advanced analytics that allow you to pull together aggregated data, trends, and patterns to make tough decisions or pivot quickly. With LumApps analytics, you can monitor sessions, bounce rates, page views, and more through data dashboards. Companies can gauge employee interest in a particular topic and test new engagement campaigns.
You can use your intranet analytics to find out what employees are interested in. You can also determine if they have common questions or concerns. You can also ask them for their feedback before introducing new features.
Improving Employee Engagement
Employee engagement refers to an employee’s level of commitment and connection to their employers. Employee engagement changes over time, and an intranet can help employees stay connected at key times that can impact engagement levels.
Companies use intranets to help staff connect with colleagues about non-work topics such as dogs, hiking, or birth announcements. Connecting with colleagues on a personal level helps increase employee engagement as it facilitates a sense of belonging.
Increase Employee Retention
Employees who are well informed and connected to the company culture and their colleagues are more likely to understand the impact of their work. They are also more likely to understand their alignment with company goals and feel valued in achieving success. Employees who feel informed are also more likely to feel safe and satisfied in a company, leading to higher employee retention.
Knowledge Management
Regardless of industry, every company has a lot of information and knowledge to store. An intranet can serve as your central document storage, eliminating the need for documents to be spread across numerous storage platforms. The benefits of using an intranet as a central repository for all documentation streamlines access to information. Additionally, robust search functionality helps teams efficiently locate relevant information.
Building a Transparent Corporate Culture
Creating a comfortable space where your employees can share thoughts and opinions brings out the best in each of them. One of the most vital assets of corporate culture is based on principles of transparency and flexible working.
When coworkers feel empowered to build stronger relationships with their colleagues, trust levels increase and their connection with the employer is strengthened. Ultimately, a strong corporate culture allows each employee to fully contribute their value to the company.
Improving Project Management
A new corporate intranet helps you keep track of your projects, making it easier to monitor progress and resolve issues. Project management software is great for tracking progress and meeting deadlines, but the intranet gives other teams visibility into projects.
Improving Work Processes
Consolidate common business workflows and reduce the need for multiple applications with a modern social intranet platform. All of your marketing, HR, accounting, business management, and more can be aggregated into one central digital workspace. This form of efficiency translates into increased profits.
Scalable Document Management
The backbone of every business is a knowledgeable, passionate staff and efficient internal communication. As your company expands and grows, your intranet follows suit. New policies, information, documentation, and lessons are communicated every month. Your intranet acts as your company’s digital library, updating in real time with each of these changes.
Greater Alignment
An intranet can help increase employee alignment because they have immediate access to important company updates and information in a single, trusted source. You can also create employee journeys and set up a seamless onboarding process to ensure all employees learn the same protocols for how to work and similar expectations for employees.
